Module 6: Organizing Your Workspace – Review Questions Copy – School of Higher Education SHEL Trinidad & Tobago

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Question 1 of 10

1. Question
1. Which is not a part of a basic filling system?
- A. Working files
- B. Reference files
- C. DIY files
- D. Archival files
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Question 2 of 10

2. Question
2. In managing workflow what are the four Ds?
- A. Do, Done, Deliver, Double
- B. Do, Decide, Defer, Detour
- C. Do, Done, Doubt, Decide
- D. Do, Delete, Defer, Delegate
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Question 3 of 10

3. Question
3. One of the best ways to deal with email is to set up rules to filter emails to certain folders.
- A. True
- B. False
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Question 4 of 10

4. Question
4. Which of the following is a great tool for organizing office supplies?
- A. One bin for everything
- B. The use of labels on bins, baskets and shelves
- C. Keeping one main file for all documents
- D. Having a designated person that can retrieve office supplies
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Question 5 of 10

5. Question
5. Which of these does not help to create an effective work space?
- A. Setting up an effective file system
- B. Gathering essential tools
- C. Managing workflow
- D. Working around clutter
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Question 6 of 10

6. Question
6. What types of files are used for materials that are used frequently and needed close at hand?
- A. DIY files
- B. Reference files
- C. Working files
- D. Archival files
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Question 7 of 10

7. Question
7. A calendar is not beneficial if it is electronic.
- A. True
- B. False
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Question 8 of 10

8. Question
8. If a task is not yours to do, how should you respond?
- A. Do it
- B. Delete it
- C. Defer it
- D. Delegate it
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Question 9 of 10

9. Question
9. Which of these is good advice for maximizing your e-mail time?
- A. Email is best handled constantly throughout the day
- B. Once you know the subject of the message, open and read urgent e-mails and non-urgent emails (like jokes), and respond accordingly
- C. Move all email to your junk or trash can when finished
- D. Ask your e-mail contacts to use specific subject lines, and make sure to use them yourself
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Question 10 of 10

10. Question
10. For people with multiple responsibilities, what type of calendar might be especially valuable?
- A. A productivity journal
- B. A day-by-day calendar
- C. A filing calendar
- D. An annual calendar organized by areas of responsibility
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